Illinois Lawyers' Assistance Program Seeks Project and Event Manager

The Illinois Lawyers' Assistance Program (LAP) is seeking a project and event manager. 

Qualifications:

• Masters, or JD preferred.
• Proficient in Microsoft Excel, Microsoft PowerPoint, Outlook (mail merges).
• Knowledge of management platforms (Eventbrite, MailChimp).

Experience:

• Proven track record of project management experience. Able to manage several cross-functional projects from initiation to closing.
• Ability to manage and meet deadlines and project goals.
• Detail oriented. Ability to develop out-of-the box solutions for unique challenges the legal industry presents.
• Team player, able to be flexible within role and responsibilities as often required within a small organization.
• Superb oral and written communication skills. Exceptional service orientation.
• Experience/understanding working with legal professionals.
• Personal integrity and strict adherence to confidentiality code & HIPPA standards.

Peer Support Volunteer Program:

• Maintain PSV spreadsheet.
• Coordinate annual PSV Training Program at each site, registration and PSV questionnaire.
• Conduct PSV interviews of potential volunteers.

Continuing Legal Education Program: 

• Coordinate, schedule, all CLE requests ; identify staff and volunteers needed for presentations.
• Provide monthly reports to ED on CLE events- track events completed, location, attendance, donation for CLE stipends.
• Manage on line CLE via the LAP website and provide CLE certificates.

Law School Office Hours Program:

• Maintain contact with law schools to schedule office hours.
• Schedule volunteers for law school office hours, maintain office hours supplies, direct contact with volunteers.
• Track number of client seen via office hours.

Event Planning and Execution: 

• Create and maintain registration sites and payment sites for events such as Eventbrite, PayPal, and Mail Chimp
• Register attendees for all events.
• Send reminder emails regarding events.
• Assist in the preparation for and staffing of events, such as receptions, dinners, and meetings.
• Assist in the planning, preparation, and production of communication materials for meetings and events.
• Reserve meeting spaces for on-site and off-site meetings and events. Coordinate with on-site coordinator regarding contract, food, assist Legal Liaison/Outreach with IT needs.
• Order awards.
• Coordinate payments for event-related services and create invoices for outstanding payments from vendors and providers attending event.
• Oversee event supply inventory and day of event supply needs.
• Provide support to Legal Liaison/Outreach Contact and maintain relationships with vendors and sponsors for events.
• Provide fundraising support to Director of Development.

Qualified interested candidates should send a cover letter and resume to duchiyama@illinoislap.org. Application materials should be in MS Word or PDF format only.